Empowerment through Technology and Education

Tudor Place - Smartphone Email Setup

SETTING UP YOUR EMAIL ON iOS

  1. Install OWA for iPhone from the Apple Store, and open it.

  1. You will see a message to verify that you agree to the OWA for Devices Terms of Use. Tap Continue.
  2. Enter your credentials
  3. and tap Sign In.
  4. Your email will be displayed on your phone.


SETTING UP YOUR EMAIL ON ANDROID

  1. Install OWA for Android from the Play Store:

  1. Open the OWA app
  2. You will see a message to verify that you agree to the OWA for Devices Terms of Use. Tap Continue.
  3. Enter your credentials again and tap Sign In.
  4. A message will appear asking you to activate the device administrator. Tap Continue.
  5. A list of allowed actions will prompt. Tap Activate.
  6. Your email will be displayed on your phone.


 ALTERNATE METHOD FOR ANDROID

Manual set up

  1. TapSettings > Accounts > Add account > Email.

  1. Enter your full email address, for example <someone>@outlook.com, and your password, and then tapManual setup.

  1. To set up an Outlook.com account, selectMicrosoft Exchange ActiveSync.
  2. Accept the defaults on theExchange server settings page, and tap Next. If your device still can't connect, update the following account information.
    • Domain\UsernameIf your full email address is not in the box, delete what's there and type your full email address, for example, <someone>@outlook.com. If Domain and Username are separate text boxes on your device, leave the Domain box empty, and type your full email address in the Username 
    • PasswordUse the password that you use to access your account.
    • Exchange Server nameUse office365.com for the server name.
    • Make sure theUse secure connection (SSL) checkbox is checked, then tap Next.
  3. If you receive an activation request, select OK if you want to continue with the setup.
  4. Change or accept the default sync settings, and then tap Next.
  5. Give the account a name, and then tap Done.

If you synced your calendar and contacts in step 6 you can go to those apps on your phone to view any items that might be there. If you synced tasks as well, you should see them in the calendar app on your device. However, please note that it might take 10-15 minutes for everything to sync.

As soon as your phone verifies the server settings, the Account Options screen displays. The options available depend on the version of Android on your device. The options may include the following: 

  • Email checking frequency:  The default value is Automatic (push). When you select this option, email messages will be sent to your phone as they arrive. We recommend only selecting this option if you have an unlimited data plan. 
  • Amount to synchronize:  This is the amount of mail you want to keep on your mobile phone. You can choose from several length options, including One day, Three days, and One week. 
  • Notify me when email arrives:  If you select this option, your mobile phone will notify you when you receive a new email message. 
  • Sync contacts from this account:  If you select this option, your contacts will be synchronized between your phone and your account.

Select Next and then type a name for this account and the name you want displayed when you send e-mail to others. Select Done to complete the email setup and start using your account.

  

OWA & MAIL APP SECURITY HOW TO

In order to protect employee and Tudor Place data and information, users who wish to use a mail application on their mobile devices to access Tudor Place email are restricted to using the OWA app or Android Mail app; additionally, the devices must be password-protected and encrypted. 

If you have any questions about this process, please contact Museum Administration.

Please note if/ when users would like to revert back to their previous (less secure) phone settings, users will have to completely uninstall the email application or remove all tudorplace.org mailbox from their phone.

For most users, complying with these security requirements will be a two-step process: Adding a Password and Encrypting the Phone.

Step 1. Adding a Password

 Users who have installed or are installing the OWA application on their device and do not have password protection and/or encryption will receive a notification like the one pictured at left.  (Android and iOS phones will appear slightly different than what is pictured.)

 

Users can follow the prompts on their device to activate password, PIN, or fingerprint protection.

 

Step 2. Phone Encryption

After adding protection, the device may need to be encrypted; users will receive message like the one pictured at right.

Users must follow the prompts on the phone to complete the encryption process.  Encryption times will vary depending on the amount of data on the device hard drive (average times are between 15-45 minutes).

*It is recommended that users plug their devices into a charger because running out of battery during the encryption process could result in complete crash and loss of data. 

 

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

Comments

Please sign in to leave a comment.